CMA Privacy Policy
Effective January 1, 2008

CMA is committed to protecting the privacy of individuals who provide information to us.  We take every effort and have implemented procedures to be in compliance with all federal and state privacy laws.  Provided below is a summary of the information we collect and the procedures we follow to meet our commitment to your privacy.

CMA Business
Established in 1989, CMA provides marketing, business development and government contracts services to technology companies engaged in the Public Sector markets.  One of the services CMA offers is various types of government events and agency briefings.  These may include webinars, seminars, conferences, roundtable discussions or similar types of industry/government events.  These events are produced under the banner of the CMA Executive Forum.  

CMA Executive Forum
The CMA Executive Forum was established in 1998 to foster communications between industry and government executives in dealing with government business problems and information technology issues.  Our goal has been to provide government executives the opportunity to learn about leading-edge technology solutions.  For industry executives, the Executive Forum has provided a collaborative environment to learn about the needs of government.  The sponsors include many of the leading technology companies.  During the past ten years over 125 live and online events, with over 12,000 attendees, have been produced and hosted in Washington and in major cities throughout the country.  See www.cmai.com/eventsoverview.aspx for more information on the CMA Executive Forum.

Communications
Invitations to both government and industry personnel to attend the CMA Executive Forum events are normally sent via email.  We may also make personal calls or send invitations by mail. 

CMA Database
CMA maintains a database of both government and industry personnel who have expressed interests in technology solutions.  As a normal course of sending invitations and registering attendees, we have collected personal contact information.  This database was compiled over a ten-year period and contains names, addresses, telephone numbers and emails of government and industry personnel who have attended or have a known interest in the type of events produced by CMA.  The CMA database is used exclusively by CMA and only for the express purpose to send invitations to attend CMA Executive Forum events.  We do not sell, rent or otherwise allow any third parties access to the CMA database.

Verification Notices: CMA has a high degree of confidence that the CMA database only contains names of individuals that were registrants/attendees at a prior event, indicated interest in our event topics, or subscribed from prior correspondence.  CMA further verifies this by sending annual Verification Notices.  Each individual receives a separate notice requesting verification that they wish to continue receiving our notices.  All updates are recorded and all Unsubscribes are deleted and added to the CMA Suppression List.

Security
CMA takes every precaution to protect your information from unauthorized use.  When you submit information to register for an event via our website or by telephone, the information is protected.  If our registration/subscription form asks for a credit card number or other sensitive information, your information is encrypted and protected. CMA utilizes credit card processing services form leading financial institutions and companies - SunTrust Bank and Pay Pal.

CMA compliance with CAN-SPAM Act
CMA understands and complies with this Act. The CAN-SPAM Act of 2003 (Controlling the Assault of Non-Solicited Pornography and Marketing Act) establishes requirements for those who send commercial email, spells out penalties for spammers and companies whose products are advertised in spam if they violate the law, and gives consumers the right to ask the companies sending the emails to stop spamming them.

The law, which became effective January 1, 2004, covers email whose primary purpose is advertising or promoting a commercial product or service, including content on a Web site. A "transactional or relationship message" – email that facilitates an agreed-upon transaction or updates a customer in an existing business relationship – may not contain false or misleading routing information, but otherwise is exempt from most provisions of the CAN-SPAM Act.

The Federal Trade Commission (FTC), the nation's consumer protection agency, is authorized to enforce the CAN-SPAM Act. CAN-SPAM also gives the Department of Justice (DOJ) the authority to enforce its criminal sanctions. Other federal and state agencies can enforce the law against organizations under their jurisdiction, and companies that provide Internet access may sue violators, as well.

What the Law Requires
A summary of the law's main provisions includes:

1. It bans false or misleading header information. Your e-mail’s "From," "To," and routing information – including the originating domain name and email address – must be accurate and identify the person who initiated the email.
   
2. It prohibits deceptive subject lines. The subject line cannot mislead the recipient about the contents or subject matter of the message.
   
3.

It requires that your email give recipients an opt-out method. You must provide a return email address or another Internet-based response mechanism that allows a recipient to ask you not to send future email messages to that email address, and you must honor the requests. You may create a "menu" of choices to allow a recipient to opt out of certain types of messages, but you must include the option to end any commercial messages from the sender.

Any opt-out mechanism you offer must be able to process opt-out requests for at least 30 days after you send your commercial email. When you receive an opt-out request, the law gives you 10 business days to stop sending email to the requestor's email address. You cannot help another entity send email to that address, or have another entity send email on your behalf to that address. Finally, it's illegal for you to sell or transfer the email addresses of people who choose not to receive your email, even in the form of a mailing list, unless you transfer the addresses so another entity can comply with the law.
   
4. It requires that commercial email be identified as an advertisement and include the sender's valid physical postal address. Your message must contain clear and conspicuous notice that the message is an advertisement or solicitation and that the recipient can opt out of receiving more commercial email from you. It also must include your valid physical postal address.

CMA Opt-Out / Remove / Unsubscribe / Suppression list
All CMA email invitations provide the reader with multiple opportunities to opt-out and be removed from the CMA database.  The reader can click on info@cmai.com in the subject line and send an email to CMA and request to be removed.  Additional messages are included in the first line of the text of the email and at the end of the email.  All opt-out requests are added to a CMA suppression list.  As future e-mail invitations are sent they are first matched against the suppression list to insure that the name was not added from another source.

Policy Updates
When our information practices change we will immediately post any adjustments to our policy on this website. This will serve as your notification of these changes.  If you have any concerns about how your information is used, contact us at info@cmai.com.

CMA Privacy Policy January 1, 2008